Business Setup

Define your working structure, people costs and overheads. Everything feeds through to the job calculator and forecast.

Working Structure
%
Owner £0 / yr inc NI
£
Generates an on-site day rate
Fixed overhead — baked into every job
Ops cost / working day
£0
Allocated to every job regardless
On-site cost / day
£0
Only added when owner attends
Total cost / yr (inc employer NI)
£0
Personal Vehicle — Mileage Claim £0 / yr
Visits, surveys, quoting runs — not job site travel
HMRC rate
45p / mile
First 10,000 miles. Fixed rate.
Annual mileage cost
£0
Added to fixed overhead total
PAYE Employees £0 / yr
Employer NI at 15% above £5,000 secondary threshold (April 2025 rates). Enter pension % if applicable — this is the employer's minimum contribution. Allocate staff to a crew — their salary cost is included in that crew's daily rate.
Subcontractors No subs added
Day rates only — no NI obligations. Select which subs attend in the Job Calculator.
Fixed Overheads £0 / yr
All overhead costs are divided equally across crews and working days to give a per-crew per-day overhead allocation.
Total fixed costs / yr
£0
Overheads + owner + PAYE
Working days / yr
0
—
Fixed cost / crew / utilised day
£0
Overhead + people ÷ crews
Utilised days / yr (all crews)
0
—

Job Calculator

Price a specific job. All costs pull from Business Setup.

Job Details
Owner Attendance
Yes — on site
No — operations only

Operations salary always included as overhead. On-site rate only added when attending.

Subcontractors on this Job

Cost = day rate × job duration.

Additional Job Costs
Profit Margin — 20%
5%50%
True profit margin: Owner salary and all overheads are already in the job cost. This is what the business retains. A debt-free business can operate at 40–50%. A newer business carrying finance may need 10–25% to stay competitive.
Cost Breakdown
Fixed overhead allocation£0
Owner ops salary (fixed overhead)£0
Owner on-site cost—
Crew cost (PAYE staff + base)£0
Subcontractors—
Additional costs—
Total job cost£0
Margin (20%)£0
QUOTE PRICE (ex VAT)£0
Quote inc 20% VAT£0
Implied day rate
£0
Quote ÷ job days
Profit retained
£0

Forecasting

Full-capacity projections from your current setup. Tweak the levers to see how small changes compound.

Forecasted annual revenue
£0
—
Total annual costs
£0
Fixed overheads + people + subcontractors
Forecasted annual profit
£0
—
Utilised days / yr
0
—
Per Working Day — Per Crew
Fixed overhead per crew day£0
People cost per crew day£0
Subcontractor cost per crew day£0
Total cost per crew day£0
Revenue needed per crew day (at margin)£0
Forecast Settings
%
£
What you charge per crew per day on average
Subcontractor Cost per Crew £0 / day total

Enter the average daily subcontractor cost for each crew. This is added to the variable cost side of the forecast — separate from fixed overheads.

Number of crews is set in Business Setup. Each crew's sub cost is multiplied by utilised days to give total annual sub spend.
Small Hinges — Scenario Tweaks

Adjust each lever independently to see its isolated impact on annual profit vs your base setup.

Days worked per weekBase: 5 days
—
Average day rate per crew (£)Base: £800
—
Number of crewsBase: 2 crews — incremental costs applied per extra crew
—
Working weeks per yearBase: 48 weeks
—
Utilisation rateBase: 80%
—
Scenario Annual Profit £0
vs Base Profit —